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Notice: In order to avoid misuse, there will be an activity stream in the topic that shows the new topic manager - and that cannot be erased aftewards. That way all users of the topic can see the change in user's rights. Additionally, all topic managers receive an E-Mail notification about the changes.

1.2 General Settings

Here you will find the contact data that you have entered at the beginning of the Communote installation. It only serves the Communote team of a contact person is needed. Fields marked with an asterisk (*) have to be filled. The time zone is adjusted to the system time by default.


In case you decided to quit working with Communote, you also have the possibility to delete your Communote Business Account completely, by selecting this option.

1.3 User Management

The user management consists of two parts that are each organized in a tab: An overview of all users, as well as an area for the invitation of new users. In the overview you can see all users that are registered in Communote in any kind of way. The name, the alias, the status and the role are displayed. The status of a user can be:


With the polling interval you configure the interval in which Communote searchs  for changes of the included user directory, eg Active Directory and these optionally synchronized. You can also start a full synchronization by clicking on the appropriate button

1.4 Integration


On this site you can configure the way users are authenticated against Communote. Attention should be paid to:


To use a secured LDAP connection using SSL (LDAPS) simple use the correct url and port as value for the LDAP server url, i.e. ldaps:// It might be necessary to make the servers certificate known to Communote, especially if your LDAPS server is using a self-signed certificate. This can be done via uploading the certificate at "Certificates" within the administration area (see chapter 2.1).

1.5 Security

On this page, you can choose how Communote should behave, if user logon attempt failed. Here you can specify the failed logon attempts to a temporary or permanent ban.
In the security settings you can specify whether users can define global read and write rights to their topics, meaning that they could all read the topic and create notes. You can also remove the previously set permissions for "All Users". This option is useful especially for users of older  Communote versions.


SSL (Secure Sockets Layer) will be used automatically at login and registration processes for a secure transfer of data. You can furthermore define here, for which channel SSL should be forced. You have the choice between WEB, API and RSS. If the user requests content unsecure but the channel requires secure access a redirect will be send.

Figure 1 19: SSL

1.6 License

Types of Licenses

For the non-restricted use of your application, it is necessary to purchase a valid license. Without this license, you can use Communote three months free with an unlimited number of users. Alternatively, you can use Communote for free for an undefined period of time, as long as the number of users does not exceed ten. There are two types of licenses: If you use Communote as an online service via, you have to buy Credits. Per month one Credit will be deducted for each activated user. The Credits will be charged at the beginning of each month or when the user is activated for the first time. If you operate Communote as a separate installation, you need a software license to use Communote with full functionality. Software licenses include a certain number of users who can work with Communote. The Small Business License allows, for example, a maximum number of 50 users.


Figure 1 28: Add Server ID in the Order Process Figure 1 29: Add License

2. System Administration

The options mentioned in this section are visible only to administrators who use their own installation.

2.1 Application

Define the address at which your server is reachable. It will be used to display links in e-mails or other notifications correctly. This is necessary if for example your server is not reachable directly and requests have to be redirected to another server e.g. a firewall. Note: Please check the box "server supports HTTPS" only if this is the case, as otherwise it may happen that your server is no longer available. Try it simply by replacing "http" with "https" in the address bar of your browser.


Figure 2 4: Certificates - Overview

2.2 Communication

In this section you can configure Communote for receiving e-mails (see Figure 2 5). You have to specify the credentials of the IMAP server and the e-mail address. When Mail-In is configured and activated, Communote will check for incoming mails and post the content of the mail to the associated topic. The mail itself will be marked as deleted on the mail server, as soon as Communote created a post in the topic successfully. In case the content of the mail contained a notification defined by the "@" syntax and the users that should be notified do not have the right to read the topic, the message will be created in Communote but the user will only receive an info email. The same happens in case that the message contained a cross topic reference denoted by "&" and the sender of the email does not have write right on those topics. In the following cases no message will be created in Communote, but the message will be marked as deleted on the mail server. However the user will receive an info message, if:


figure 2 9: Advanced Settings

2.3 Logging

In the logging section you have direct access to the log files of communote. Also you can download them. For instructions on configuring logging, see the Installation manual on chapter "3.1. Logsfiles ".


On this page you can set the limits for user pictures (including logos) and attachments. To prohibit the uploading generally you can enter a value of 0 (zero). The values are in KB (kilo bytes). Figure 2 11 shows an example in which the maximum attachment size is 10 MB and user pictures and logos are limited to 1 MB.

Figure 2 11: File Upload

2.4 Extensions

On this page you can find an overview about all installed plugins and there version and there status.