Page metadata consists of metadata sets and fields. The metadata sets group several metadata fields together, usually according to a specific topic. The same metadata field can be added to several metadata sets. It will always contain one and the same value in all of these sets. As a consequence, the field value will change in any one of these sets, if you edit the field value in one set.
Access and Edit Metadata
In View Mode
If a page possesses metadata, you can display them by clicking the colorful metadata icon on the top left of the page. If the icon is not displayed your Space Administrator needs to add metadata to the page first.
Administrators will see this icon even when there is no metadata added to the page.
Image 1: Metadata Icon (click to enlarge)
Clicking the icon leads you to the metadata overview:
Image 2: Metadata Overview (click to enlarge)
Metadata sets are displayed at the top with the included metadata fields below.
To edit the metadata fields, click the blue "Edit Metadata" button on the top right. This will lead you to the "edit mode".
In Edit Mode
SINCE VERSION 2.0
Editing Metadata takes place in the "edit mode". There are two ways to go into edit mode.
If you click the "Edit Metadata" button in the metadata overview (see image 2), the Page Metadata sidebar will already be expanded (see image 3 below).
Image 3: Page Metadata Sidebar in Edit Mode (click to enlarge)
You can also edit metadata by expanding the Metadata sidebar while editing the page. To expand the sidebar, click the Metadata symbol in the editor toolbar, as depicted on the left in image 4.
Image 4: Expand Metadata Sidebar (click to enlarge)
The message "Please fill in all required metadata fields." may be displayed when you try to save the page. This message indicates that the available metadata sets contain at least one field marked as "required" that has not been filled in yet. To save your changes, fill in all fields marked with a red "*" (asterisk) and click on "Save".
Image 5: Example Required Metadata
If you do not know the required information, you can exit the editor by clicking "Cancel".
You will not be able to save changes to a page as long as a required metadata field is empty. Therefore, Space Administrators are encouraged to use required fields sparingly, and only in cases where it is really sensible.
If your administrator or space administrator has opted to set defaults in the Metadata set you are editing, you might see prefilled values when first adding the page. You can choose to save your page with these values or you can edit these values to your liking.
Image 6: Example Default Data in Metadata
Metadata sets (and metadata fields) which are connected to a page will be deleted when moving the page.
SINCE VERSION 2.0
The Metadata history shows you all the changes which have been made to metadata of the current page. You can check the Metadata history by going to the "•••" menu > "Metadata History".
Image 7: Open Metadata History (click to enlarge)
If no changes have been made to the metadata of the page yet, the history displays the message "No metadata history entries available".
To insert the metadata history as a macro, see Macro "Metadata History" (v 3.0).
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